Dear Owners,

The board would like to share some information with you regarding the recent decision to transfer our AIA office duties to Law of the Rockies (LOR).

Upon receiving Dave Tobler’s resignation, the Board of Directors (BOD) explored options to continue, as seamlessly as possible, the efficient office management to which we are we are all accustomed. Please keep in mind that upon receipt of the resignation the BOD was faced with a window of less than a month to find a replacement service. Another consideration for our conscientious search was that we wanted to have Dave available to interface with the new firm for transition purposes. The timely transition is a critical consideration because we have employees to pay, insurance to keep current, bills to pay, owner contributions to be accounted for, etc. A lapse of service would lead to many problems, as I am sure you recognize.

With the resignation of our office manager, the BOD reached out to three accounting firms and three HOA management firms. None of the accounting firms offered a bid after they reviewed the work/task requirements. Additionally, none of the HOA management companies expressed an interest in managing Arrowhead. 

LOR was approached to see if they would consider providing the association with the office management services in addition to their legal services and they agreed. It should be noted that billing for legal services will remain separate from the HOA management duties.

Of the many important things considered in the unanimous BOD selection of LOR, overall cost was one of the most significant. There will be financial benefit to the association by not having to maintain a separate office, pay manager benefits, office expenses etc. The board will give updated financial information in this regard at future association meetings.

In the short term, as attorneys, the LOR legal team is exempt from the Colorado HOA manager licensing requirement and can oversee the management of our association. However, in the long term, the LOR associate we will be working with will be pursuing her state HOA manager’s license to allow her to directly/independently manage the association as defined by the state of Colorado mandated management requirements. We also feel there will be benefits to having a linkage under the same roof between legal and management to address issues when they occur. It has been a goal of this and previous boards to shift certain day to day operations of the association to a manager. The day to day management of the operation of the association over the years has become very complex and incredibly time consuming. The BOD will, of course, continue to be responsible for the overall operation and performance of the association. The addition of a manager is seen as a very positive asset and link between the owners, association operations and the BOD.

The BOD will update the community regarding the status of the transition to owners at the May and future meetings as well as on the AIA website as warranted.

Mike Wigent,
AIA Board President
970-901-4867, aia1bod@gmail.com